EASTWOOD | Senior Finance Specialist

Department:     Accounting                                          Reporting to: Finance Manager          

Compensation Band/Level:  2D

Company Summary:

Majorel (dba Arvato) supports clients all over the world to successfully shape their customer relationships. More than 48,000 employees in 28 countries design and implement customized solutions for this purpose. We create amazing customer experiences that people value and we are proud of. By combining talent, data, and technology, we deliver real impact for our partners. Today’s rapidly changing world is sometimes challenging for service delivery; But with our spirit of true entrepreneurship, adaptability and our drive to go further, we view it as an opportunity to innovate by getting the best from people and technology. We constantly strive for the best. We know that doing so is pursuing a moving target. It takes full commitment to go the extra mile. Mutual respect and trust is the hallmark of every successful business, and it’s the same at Majorel. We know that challenges are met and ambitions achieved through teamwork: not only amongst our colleagues, but in partnership with our clients too.

Position Summary:

Responsible for preparation of finance documents, bills and invoices and verification of financial documents invoices.  Processes changes in information system to support accurate and efficient financial processes (i.e. accounts payable/receivable)  and financial close. Requires a high school diploma with some advanced training or expertise in billing/accounting or finance.  Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Typically reports to a supervisor or manager.  Requires 3 to 4 years related experience

Overall Responsibilities:

•       Process payment requests

•       Review the completeness of suppliers’ invoice and other documentation

•       Prepare checks and journal entries

•       Handle cash and check disbursements, accounts payable processing, employee expense reports and petty cash replenishment

•       Receive and reconcile intercompany payables and receivables

•       Prepare weekly cash position

•       Maintain filing systems for various accounting documents; ensure Accounting matters adhere to deadlines and statutory requirements.

•       Assist in preparation and submission of government mandated reports

•       Perform such other Accounting tasks that maybe required from time to time.

•       Spear-heading various projects of the Finance Team

•       Monitoring the progress of projects and the report the status at month-end closing

•       Lead bi-monthly team meetings

•       Responsible for the clean-up and monitoring of Finance’s books of accounts in SAP

•       Record month-end Accruals and Pre-payments for Month-End Financial Reporting Purposes

•       Perform the monthly reporting of Financial Statements to Germany (MAM Pack)

•       Balance Sheet Reconciliation of all Accounts in SAP

•       Cross-checking of Requests for Payments, Invoices and other entries that are recorded in SAP

Job Requirements:

• Minimum 5 years Finance Specialist experience
• University degree in Business, Finance or Accounting
• Good Accounting Knowledge
• Analytical, reasoning and problem solving skills
• Systems and data management experience with ERP systems (SAP FI/CO preferred)
• Proficient in MS Office
• Excellent verbal and written communication skills
• Organizational and planning skills, including ability to: prioritize work, handle multiple tasks simultaneously, set goals and enforce deadlines, while maintaining flexibility to reassess and prioritize goals
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Ability to maintain accurate and detailed records
• Ability to work in team environment

Physical Demands & Work Environment: 

While performing the duties of this job the employee requires mobility, the ability to distinguish letters, numbers and symbols as well as hand/eye coordination. The employee regularly sits for long periods of time. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee regularly uses office equipment such as multi-line telephone systems, fax machine, copy machine, calculator. Employee will regularly use a computer for extended periods of time. The employee must occasionally lift and/or move up to 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All of the above job duties may be changed/modified/deleted at any time by the Company; any other job duties may be assigned as needed.

Standard General Security Roles and Responsibilities          

·         Understand and adhere to policies, guidelines and procedures pertaining to ethics and compliance, and to the protection of Information Assets, integrity of customer transactions, proper and ethical utilization of access privileges and resources provided to perform the role. Fully comply with all provisions of the Company Code of Conduct, Acceptable Use Policy and Confidentiality Agreement.

·         Protect company assets, systems, proprietary and confidential information in accordance with arvato Confidentiality policy and Corporate Information Security Policies and Procedures.

• Proactively report actual or suspected ethics and compliance violations, vulnerabilities, security incidents and breaches in the confidentiality, integrity or availability of Information assets as per the Company’s Incident Reporting Process.

• Process personal data, client data and employer business specific data in accordance with customer contracts, company guidelines and federal and state requirements.