Administrative Assistant

Entry-level office position with administrative functions within accounting, collections, sales, and any other general administrative duties required. Works closely with Accounting Manager to support general accounting and business functions, specifically billing and accounts receivables functions. May provide back up as receptionist. 

Essential Functions
•    Complete, submit, track, and document waiver requests
•    Resolve any issues restricting waivers from being issued
•    Mail/email monthly statements and requested invoice copies
•    Scan and email pay applications to general contractors per request of project accounts
•    File paid pay applications
•    Work with project managers and project accountants to help collect miscellaneous billings over 90 days
•    Apply payments and assist with cash spreadsheet and cash sales
•    Run credit cards for customers as needed
•    Perform monthly credit card reconciliation
•    Other relative duties as assigned

Minimum Qualifications
•    High School Diploma, or an equivalent combination of education/experience
•    Current and valid US driver’s license preferred
•    Must pass pre-employment background check and drug test

Knowledge, Skills and Abilities 
•    Excellent organizational skills
•    Strong PC and systems skills required
•    Proficient in Microsoft Office Suite, especially Excel
•    Thorough knowledge of general accounting and financial processes  
•    Excellent verbal and written communication skills required

Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to handle or feel; and reach with hands and arms. 

Work Environment  
This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel. 

Qualification Requirements 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.