Property Manager

Property Manager

JOB DESCRIPTION

Company Background

Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Boston, Washington DC, Austin, and New York City. Known for our long-standing relationships and track record of success in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance the health, happiness, and well-being of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.

Summary

DivcoWest is seeking an experienced Property Manager who will manage a Class A high-rise in San Francisco. This is a position that can offer the right candidate a wide range of responsibilities and experiences including interacting with people at various levels within and outside the organization. It requires someone who is hospitality and people-oriented and comfortable working and contributing to a busy, team environment.

This role requires 5 days in the office at our San Francisco, CA location.

The ideal candidate is a driven self-starter with a positive attitude who is a team player. This person has above-average customer service skills and problem-solving capabilities, and clear, concise written and verbal communication skills.

Interested candidates should send their resumes to Recruiting@divcore.com.

Responsibilities

• Manage and train an Assistant Property Manager in managing the daily operations of the property.
• Responsible for vendor contract management and day-to-day operations of the building including security, janitorial, parking, and all aspects of maintenance and repairs.
• Negotiate and prepare all vendor services contracts and competitively bid vendor services periodically.
• Conduct regular property inspections, including exterior property inspections, and solicit bids for work, as necessary.
• Oversee lease administration to ensure accurate records. Prepare lease abstracts for new tenant files, review monthly rent roll for accuracy.
• Audit tenant and vendor certificates of insurance.
• Establish and maintain a tenant relations program that is innovative and creates favorable landlord/tenant relations.
• Respond to internal and external stakeholder requests and/or concerns.
• Respond to inquiries regarding lease terms, billings, repairs, and escalations.
• Review and approve all invoices to ensure proper control of expenditures and implementation of annual business plan.
• Work with property accounting to maintain accurate financial records.
• Review monthly financial statements to ensure accurate reporting. Create and distribute monthly operating reports. Review and explain budget variances in revenue, expenses and other financial issues associated with the property.
• Create annual operating budgets and reconcile operating expenses. Work with facilities and engineering to identify capital projects. Complete periodic budget forecasts as required.
• Manage construction of capital projects, tenant improvements and any other work required in the building.
• Implement and oversee ESG initiatives at the property.
• Monitor rent collection and pursue delinquencies, including serving legal notices, as necessary.
• Support leasing program by facilitating tours and fostering positive relations with brokers.
• Work with leasing and marketing department to promote properties as needed.

Qualifications

• Four-year college degree preferred.
• 5-8 years of experience in Commercial Real Estate Property Management required.
• Excellent leadership and customer service skills with the ability to maintain a positive attitude and work both independently and as part of a team.
• Familiar with Microsoft Office suite, MRI, Building Engines and Nexus or similar systems experience preferred.
• Knowledge of general accounting and building/property operations.
• Ability to work effectively under pressure and prioritize and manage time and workload to meet property and client needs.
• A desire to work within a diverse, collaborative, and professional environment.

The person in this position must be able to:

• Remain in a stationary position for 50%-75% of the time working on a computer and attending virtual meetings.
• Occasionally move about the office to access file cabinets and attend meetings, etc.
• Occasionally walk up and down stairs, walk over uneven surfaces, be in confined spaces for a short period of time or other related actions, etc.

Compensation

• $100,000-$125,000 annually
• Annual bonus opportunity
• Full benefits 
• 401k
• Unlimited paid time off

Divco West Services, LLC (“Company”), an equal opportunity employer, is committed to equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, pays, and administers all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.  We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please review our company Privacy Policy regarding the use of any personal information you provide us at: https://www.divcowest.com/privacy-policy/

This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layoff, discipline, termination, compensation, benefits, and all other privileges, terms, and conditions of employment.  This policy and the law prohibit employment discrimination against any employee or applicant on the basis of any legally protected status outlined above.