Accounts Payable Clerk

Our employees are the reason for our success

Position Summary
This position provides accounting support services to enable the payment of company liabilities within a centralized accounting environment. These services will be provided in a timely, efficient,
accurate and comprehensive basis.

Position Responsibilities Include But Are Not Limited To:

• Processes invoices for payment of company liabilities.
• Receives invoices with reference P.O. number and matches with priced receiver with the same P.O. number.
• Processes invoices without price receivers after proper approval has been obtained.
• Processes all leases, rents and utility bills.
• Records transactions on a computer.
• Calculates and allocates costs by department as instructed.
• Batches items, runs control tapes and assigns voucher numbers.
• Reviews unpaid listing and seeks refund on outstanding credit items over 60 days old.
• Resolves discrepancies on invoices.
• Obtains debit/credit memos from divisions for shortages, price differences, over-shipments, returns, etc.
• Coordinates and allocates freight charges for all locations.
• Communicates internally and externally to resolve problem invoices.
• Notifies purchasing and information systems of all invoices 21 days or older and records them.
• Maintains and secures records necessary for 1099 compliance.
• Generates 1099 returns for applicable vendors and prepares summary report for IRS
• Prepares and processes month-end accruals as needed.
• Maintains and updates monthly fixed asset activity which is distributed to plant locations for reconciling.
• Special projects directly or indirectly related to the payables function.
• Provides other clerical assistance to the accounts payable group as necessary.
• Other responsibilities as assigned by supervisor.

Qualifications-Education/Experience

Required:
• High School Diploma or GED
• 2+ years administrative or Accounts Payable experience
• Knowledge of basic accounting principles
• Proficiency in operating a calculator and computer and related software
• Strong math aptitude
• Strong detail and accuracy skills
• Good written and verbal communication skills
Preferred:
• Prior experience in a manufacturing environment
• Prior experience in QAD

We consider all applicants without regard to race, color, religion, national origin, sex, age, sexual orientation, marital status, handicap, genetic infiltration, disability or status as a veteran. Fontana reserves the right to require a drug screening at any time during the employment process.