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10101 - Proposal-Specifications Writer

New York, NY, USA Req #328
Monday, March 25, 2024

Proposal-Specifications Writer

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.


The Bureau of the Agency Chief Contracting Officer (ACCO) partners with personnel throughout the Agency to procure quality goods and services, at fair and reasonable prices, in accordance with the City Charter, Procurement Policy Board Rules and Directives issued by the Mayor’s Office of Contract Services. ACCO provides training, written and verbal technical assistance, and creative solutions to ensure that the procurement needs of DOHMH are met in a responsible manner.

Location: 42 09 28th Street, LIC, NY 11101


The Bureau of the Agency Chief Contracting Officer (ACCO) within the Division of Finance is seeking to hire a Solicitation/Specifications Writer. With a staff of more than 6,000 and a budget of $1.6 billion, the New York City Department of Health and Mental Hygiene is the nation’s premier local health agency. Its more than 100 programs protect and promote the health of the world’s most culturally and linguistically diverse city.



  • In collaboration with subject matter experts, write solicitation documents for competitive procurements. Such documents include Requests for Proposal (RFPs), Competitive Sealed Bids, and Requests for Quote.
  • Produce high quality specifications within processing timelines and in compliance with NYC Procurement Policy Board Rules, NYC Charter, and DOHMH policies and procedures.
  • Accurately and efficiently manage content of all assigned procurements, including following up with relevant personnel, and managing multiple document revisions.
  • Coordinate the release of competitive procurement documents. Coordinate the receipt and evaluation of proposals/bids. Process contracts and other procurement requirement for vendors/providers that are recommended for contract award.
  • Review and revise contract scopes of work and contract budgets to ensure alignment with both the solicitation document and agency requirements.
  • Utilize Agency and Citywide systems in the processing and approval of all assigned work. Update monitoring systems on a regular basis.
  • Identify challenges and solutions on procurement and contract matters; correspond with program and ACCO Senior Staff for rapid resolution.
  • Participate in meetings concerning procurement portfolio and provide accurate status of procurement actions.



  1. A bachelor’s degree in a related field is required. A master’s degree is preferred.


  • Excellent written, oral and interpersonal skills
  • Experience writing specifications, statements of work (SOW), and/or contract scopes of work
  • Strong analytical and organizational skills
  • Ability to work independently and as a team player
  • Proficient in Microsoft Word and Excel
  • Ability to multi-task and adapt to a fast-paced work environment with changing priorities
  • Work location: on-site (Long Island City, NY) or hybrid.



The salary range for this position is $68,000 to $93,000


9:00am – 5:00pm



FPHNYC offers a comprehensive benefits package

  • Generous Paid Time Off (PTO) policy
  • Medical, dental, and life insurance with low or no employee contribution
  • A retirement savings plan with generous employer contribution
  • Flexible spending medical and commuter benefits plan
  • Generous and flexible work from home policy with up to three days working at home
  • Fun hybrid office environment and passionate team
  • Fun all staff events all year round
  • Meaningful work at an organization striving to advance health equity and social justice



You must live in New York City Tri-state area (NY, NJ, CT) in order to be considered for a position at FPHNYC.



To apply, upload Resume, including how your experience relates to this position. Applicants who best match the position needs will be contacted.


The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.

Other details

  • Pay Type Salary
Location on Google Maps
  • New York, NY, USA