10101 - Special Projects Manager

 The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

PROGRAM OVERVIEW 

The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the nation’s largest local health department. DOHMH has approximately 7,000 employees and serves the nation’s largest city of 8.8 million New Yorkers.

Finance oversees policy analysis, program development, performance improvement, financial management, resource maximization, and technical assistance. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet DOHMH’s health and racial equity objectives.

Finance is organized into five bureaus, which vary in size from 25 to 85 employees each. The bureaus are each led by an Assistant Commissioner. The bureaus include:

• Bureau of the Agency Chief Contracting Officer, which procures over $1.5 billion in goods and services through 900+ contracts and 2,500+ purchase orders.
• Bureau of Budget, which directs the agency’s $3 billion operating budget and $350 million capital budget.
• Bureau of Revenue, which generates over $2 billion in revenue.
• Bureau of the Controller, which administers the agency’s payroll, processes payments to 5,000+ contractors and vendors, oversees cash management, and leads fiscal closeout programs; and
• Bureau of Finance Administration and Planning performs sophisticated financial analyses and reporting, manages agency contracts, coordinates financial systems, leads training, and prepares for budget hearings.

POSITION OVERVIEW

The Division of Finance seeks to hire a Special Projects Manager to support the Deputy Commissioner for the Division of Finance. The Special Projects Manager will be expected to exercise independent judgement, coordinate multiple and diverse projects and respond quickly to changing conditions and complete tasks on a short turnaround time frame.

RESPONSIBILITIES

• Evaluate, analyze, monitor and report on the capacity of all Bureaus within the Division of Finance to meet their programmatic goals, objectives and new public health initiatives.
• Provide team leaders of each unit with evidence-based data and recommendations for program enhancements as needed to improve the quality of services provided and advance overall business performance.
• Utilize effective project management techniques to ensure a seamless flow of data collection, tracking, trending and analysis as a means of providing the Deputy Commissioner with accurate and routine updates on the status of current projects.
• Document progress of projects; Identify potential challenges with project deadlines and the gathering of quantitative and qualitative data; Make recommendations for a corrective action plan as needed so that assigned projects remain on target and deliverables are met both at the divisional and inter-agency level.
• Conduct relevant industry-based literature reviews (including charts, graphs and tables) to prepare comprehensive reports and provide programmatic updates
• Prioritize issues for the Deputy Commissioner's review/attention as it impacts the attainment of the divisional goals and objectives.
• Lead the planning and implementation of assigned projects; develop project plans; facilitate the definition of project scope, goals, milestones, schedules, and deliverables.
• Maintain strong, collegial, and effective working relationships
• Communicate analytic solutions to external stakeholders and agency partners, including but not limited to community-based organizations with a public-health driven focus to implement improvements as needed to operational systems
• Prepare and present status reports defining progress, problems, and solutions.
• Facilitate meetings, including by senior agency and division staff. This responsibility includes agenda preparation, recording of minutes, monitoring and following up for action items, and strong facilitation to assure meeting desired outcomes are achieved.
• Generate management reports, Power Point presentations, briefing documents, memos, letters, and other materials using professional language with a high attention to detail and understanding of audience and desired outcomes.
• Track updates and timelines for the completion of divisional projects that will impact the design, planning and implementation of new public health initiatives and agency-wide policies and procedures.
• Respond to and resolve confidential and sensitive inquiries. Provide guidance to other departments and/or agencies. Maintain confidentiality as directed.
• Act as representative on committees, special related projects, and other activities as assigned.

QUALIFICATIONS

• Master’s degree in public health or related field
• 2+ years of related experience
• Must have strong problem-solving, verbal, and written communication skills
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and graphics/diagramming application such as Visio

SALARY 

• Salary range is $80,000 to $85,000

LOCATION

Gotham Plaza - 42-09 28^th St, Long Island City, NY 11101

WORK SCHEDULE

9:00 am – 5:00 pm

Monday - Friday

Hybrid

BENEFITS AT A GLANCE

FPHNYC offers a comprehensive benefits package

• Generous Paid Time Off (PTO) policy
• Medical, dental, and life insurance with low or no employee contribution
• A retirement savings plan with generous employer contribution
• Flexible spending medical and commuter benefits plan
• Fun hybrid office environment and passionate team
• Meaningful work at an organization striving to advance health equity and social justice

RESIDENCY REQUIREMENT

You must live in New York City Tri-state area (NY, NJ, CT) in order to be considered for a position at FPHNYC.

TO APPLY

To apply, upload Resume, including how your experience relates to this position. Applicants who best match the position needs will be contacted.

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.