10101 - Contract Specialist

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization dedicated to advancing the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between the government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.  

PROGRAM OVERVIEW  

The Division of Information Technology aims to align technology solutions with the DOHMH mission by prioritizing resource use and deploying innovations that facilitate the agency’s day-to-day activities and enhance staff productivity and efficiency. Our goal is to provide users with a reliable, stable, and safe computing environment through the collaboration of the Bureau of Technology Strategy & Project Management, which provides business analysis and IT project management services to define and deliver IT solutions that meet all program needs.   

POSITION OVERVIEW: 

The New York City Department of Health and Mental Hygiene (DOHMH) is seeking a qualified consultant for a Contract Specialist role. The procurement analyst will join a team responsible for providing administrative services to the Division of Information Technology in areas of IT contracting and purchasing for software, hardware, maintenance, and professional services; HR-related processing; IT budgeting and monitoring; and IT space planning and management. 

RESPONSIBILITIES:

• Prepare and review solicitation documents to ensure conformity to agency requirements and citywide standards.
• Make recommendations for small purchase awards.
• Utilize software applications and electronic and online databases to monitor procurement processing as assigned.
• Ensure compliance with Federal, State, and local regulations and laws regarding grant funding, MWBEs, and capital funding.
• Monitor all assigned procurements to ensure processing without delays.
• Review purchase orders and contract documents for completeness
• Performing other duties to ensure that procurement is completed on schedule and conforming with the agency’s policies. 
• Overseeing the acquisition of computer hardware, software products and services, office supplies, and equipment
• Preparing solicitation documents required for all methods of procurement (MWB/E, OGS, GSA, Sole Source, RFP)
• Review, track, and update purchasing goods and services.
• Conduct cost/price analyses and negotiate with vendors to obtain the agency's most advantageous contract terms and pricing.
• Draft scopes and budget documents for goods and services contracts.
• Ensure vendors are registered in FMS and PIP.
• Request and Process payments in the agency payment processing system.

QUALIFICATIONS:

• 3-5 years of overall procurement experience 
• City, State, or Federal procurement experience a plus
• IT Procurement knowledge is a plus.
• Excellent computer skills in Microsoft Word, Excel, and PowerPoint.
• Strong financial and analytical skills.
• Problem-solving skills with strong verbal and written communication skills.
• Ability to work independently, meet multiple deadlines, and work under pressure.

SALARY

• Salary range is $70,000 to $80,000

WORK SCHEDULE 

9 AM – 5 PM 

Monday – Friday 

In-Office 

Work Location 

42-09 28thStreet, Long Island City, New York, 11101 

BENEFITS AT A GLANCE

FPHNYC offers a comprehensive benefit package

• Generous Paid Time Off (PTO) policy
• Medical, dental, and life insurance with low or no employee contribution
• A retirement savings plan with generous employer contribution
• Flexible spending medical and commuter benefits plan
• Meaningful work at an organization striving to advance health equity and social justice.

RESIDENCY REQUIREMENT 

You must live in NewYork City Tri-state area (NY, NJ, CT) in order tobe considered for a position at FPHNYC. 

TO APPLY 

To apply, upload Resume, including how your experience relates to this position. Applicants who best match the position needs will be contacted. 

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.