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Administrative Coordinator

Pitcher Services, LLC, 218 Demeter Street, East Palo Alto, California, United States of America Req #341
Friday, May 17, 2024

Job Title:  Administrative Coordinator

Job Summary:
The Administrative Coordinator is responsible for assisting the President, Operations Manager and Project Managers in supporting administrative tasks related to the operation and supporting field crews.  The Administrative Coordinator will work closely with all facets of the company to help ensure safe, efficient, and quality work throughout the company.

Pitcher Services, LLC employees are eligible to participate in a Health Benefits Plan, including Medical, Dental, and Vision for a monthly cost of less than two dollars. This is just one benefit, of many available to our team! 

•    Prepare dispatch documents for field and yard crew, accounting department and project managers.
•    Assist project managers and coordinators in obtaining project specific documents (work orders, HASP, JSA, COI, city business licenses, Certificates of Insurance, etc.)
•    Assist with credit card reconciliation process (gathering receipts, code entry corrections, etc.)
•    Assist project managers and HSE manager with preparation of HSE documents.
•    Assist with completing bid packages and draft invoices.
•    Ensure employee timesheets are entered and approved in a timely manner.
•    Maintain and support driver log process in web-based platform.
•    Facilitate and support company initiatives and events. i.e., field day, networking events.
•    Support office functions as a backup and as needed, including answering phone calls and handling mail.
•    Other duties as assigned.

Required Skills/Abilities: 
•    Detail oriented.
•    Excellent problem-solving skills
•    Great attitude and strong desire to learn.
•    Ability to manage and prioritize multiple tasks. 
•    Desire and interest in supporting field staff and promoting a culture where quality work is a priority. 
•    Experience with Microsoft Suite of applications (word, excel, etc.) 

Education and Experience: 
•    Bachelor's degree or equivalent work experience;
•    1-3 years’ experience in comparable positions
•    Office Administration experience with proven knowledge and partnership between Accounting, Payroll and Operations required, including experience with timecard review.

Working Conditions:
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: 
•    While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
•    Some lifting of files, opening cabinets. 
•    Bending or standing as necessary.
•    Prolonged periods sitting at a desk and working on a computer.
•    Must be able to lift up to 15 pounds at times.

Work Environment: 
Position is sedentary with some periods of standing, bending, sitting, kneeling.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment. 

Review the Benefits associated with this position:

Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Pitcher Services, LLC is a subsidiary of Sealaska.
We are committed to providing the best possible climate for maximum development and goal achievement for all our employees.  As a subsidiary of a Native-owned company, Pitcher Services, LLC is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.
Pitcher Services, LLC is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*
*“Indian Tribe” means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.

Other details

  • Pay Type Hourly
  • Min Hiring Rate $28.00
  • Max Hiring Rate $30.00
  • Travel Required No
  • Job Start Date Tuesday, May 28, 2024
Location on Google Maps
  • Pitcher Services, LLC, 218 Demeter Street, East Palo Alto, California, United States of America