Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Summary:
The Accounts Payable Specialist will be responsible for accounts payable, expense reports and credit card transactions for several geosciences companies – Seas Geosciences, LLC, our newest start-up, and DME Systems Ltd, our latest acquisition. Other UK-based companies may be folded into the Accounts Payable Specialist’s area of responsibility over time. The Accounts Payable Specialist must be a self-starter, highly organized, detail oriented and able to manage their workload and priorities independently in a fast-paced and changing environment. 

Duties/Responsibilities:
•    Audit and process expense reports, ensuring appropriate general ledger coding, including verifying receipts as well as contract and policy compliance
•    Train employees/contractors on expense reporting and Pcard reconcilement
•    Receive and review accounts payable invoices for accuracy and completeness
•    Prepare, maintain, verify, and process accounts payable invoices
•    Manage the invoice approval process
•    Accurately code invoices to the appropriate subsidiary and general ledger account 
•    Initiate and manage vendor payments via check, ACH or wire payment
•    Manage positive pay uploads for check issuances and review of any exceptions
•    Manage accounts payable period closing, including communicating with accountants about accruals
•    Prepare AP adjustment entries as needed
•    Process and upload monthly company credit card transactions into accounting systems
•    Reconcile monthly purchase card receipts to bank summary, including auditing receipts for VAT
•    Monthly VAT reporting(?)
•    Reconcile vendor statements and resolve discrepancies
•    Perform data entry and spreadsheet management
•    Maintain vendor and accounts payable files and records
•    Respond to vendor issues and internal customer questions in a professional and timely manner
•    Perform other tasks as needed
•    Performs other duties as assigned.

Required Skills/Abilities: 
•    Knowledge of basic accounting principles and VAT requirements
•    Able to build and work with basic Excel spreadsheets
•    Familiarity with Dynamics 365 and related tools preferred.
•    Ability to work independently, multi-task and handle competing priorities.
•    Strong attention to detail and strong organizational skills.
•    Ability to meet deadlines on a timely basis.
•    Clear and effective written and verbal communication and strong interpersonal skills.
•    Special attention to those who are self-motivated with a sense of urgency, have a hands-on 
mentality, and approach work with a ‘no job is too small’ attitude.

Education and Experience:
•    Five years’ experience processing accounts payable.
•    Experience in marine construction or offshore geotechnical industry preferred.

Pay range is $12-15 GBP per hour, based on experience level. 

Working Conditions:
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: 
•    While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
•    Some lifting of files, opening cabinets. 
•    Bending or standing as necessary.
•    Prolonged periods sitting at a desk and working on a computer.
•    Must be able to lift up to 15 pounds at times.

Work Environment: 
Ideally this position is based in the South Shields/Newcastle area of the UK. Depending upon the location of the successful candidate, the position may be an in-office, hybrid or remote role.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.