SHI - Education Project Assistant - Haa Kusteeyi

Job Summary

Under the direct supervision of the Program Manager, this position is responsible for providing administrative support for the Haa Kusteeyí Initiative.

Duties/Responsibilities

• Maintain documentation of people served and other necessary data collection for reporting purposes.
• Assist to administer and ensure the timely completion of pre/post surveys by project participants
• Coordinate all travel related to project.
• Assist with project outreach to encourage participation in the project.
• Support planning of two summer academies.
• Support team of specialists and project direction in planning of classroom residencies and teaching artist internships.
• Organizes and prioritizes large volumes of information and incoming inquiries and other phone calls.
• Schedules and organizes complex activities, such as meetings, conferences, and department activities.
• Maintains the project’s electronic and paper filing systems.
• Drafts correspondence for Art Department when necessary.
• Coordinates program supplies and resources, completing supply orders and shipments to participants and communities.
• Other duties as assigned.

Required Skills

• Excellent verbal, written, and interpersonal communication skills
• Ability to work well on own initiative and within a team
• Proficient in computer applications, including word processors, spreadsheets, database software, and online survey applications
• Highly organized, self-motivated, and attentive to details
• Knowledge of Alaska Native cultures

Supervisory Responsibility

This position will have no direct reports.

Work Environment

This position’s duties are performed at the Walter Soboleff Building Building and schools within the Juneau School District and the project’s urban and rural communities. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to verbally communicate. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, and climbing. The employee must frequently lift and/or move objects up to 20 pounds and occasionally lift and/or move objects up to 50 pounds.

About this Role

This is a full-time benefited position. SHI employees are expected to work during SHI’s regular business hours of 8:00am to 4:30pm Monday to Friday. Additionally, employees may work up to or over 45 hours per week or additional time as needed to meet workload demands or special events such as Celebration.

Required Education and Experience

• High school diploma
• One year of administrative experiences or equivalent office experience

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.