Accounting & Purchasing Assistant

311 N Main St, Shawano, WI 54166, USA Req #482
Tuesday, June 11, 2024
Shawano County is organized according to Chapter 59 of the Wisconsin Statutes. The following is the County’s Mission Statement and Policy on Quality:
 
“The primary mission of Shawano County is to provide all County citizens with cost-effective, prompt and high-quality County services. Quality is the extent to which a product or service conforms to requirements and meets or exceeds customer expectations.”

*It is the policy of Shawano County to recruit and select the most qualified persons for positions in the County's service. Recruitment and selection shall be conducted in an affirmative manner which ensures open competition and provides equal employment opportunity as protected by state or federal law. 
If you need any accommodations during the recruitment or employment process because of a disability, please notify Human Resources to ensure appropriate accommodations can be made.

Shawano County is pleased to offer our full-time employees (30+ hours/week) a comprehensive benefits package including:
  • Paid Time Off - Earn just under 5 weeks in your first year when working 40 hours/week
  • Nine (9) Paid Holidays
  • Health Insurance including vision coverage with option of a high or low deductible health insurance plan.
  • County-funded Health Reimbursement Account or HSA depending on health plan selection.
  • Prescription Drug Plan
  • Gym Membership Discounts
  • Dependent Flexible Spending Account
  • Dental Insurance
  • Long and Short-Term Disability
  • Critical Illness and Accident Insurance
  • Employee Assistance Program
  • Life Insurance
  • State Pension Plan
  • Deferred Compensation (457) Retirement Plans
Shawano County is pleased to offer our part-time employees (regularly scheduled to work 24-29 hours/week) a comprehensive benefits package: 
  • Paid Time Off
  • Paid Holidays
  • Life Insurance
  • State Pension Plan
  • Gym Membership Discounts
  • Employee Assistance Program

  

Job Summary
Performs a variety of purchasing and advanced accounting duties to include: establishing, negotiating, and managing vendor contracts and relationships, training / internal expert on procure to pay process, approving centralized purchases, recording complex journal entries, providing support and reporting to multiple departments, reconciling bank accounts and preparing audit workpapers.

The duties require frequent exercise of initiative and judgment in applying prescribed procedures to non-routine situations.

Essential Duties & Responsibilities:

Purchasing:
-Establish and manage vendor relationships for centralized purchasing of consumable items across the County.
-Research and negotiate contracts with vendors.
-Be the expert on the Procure to Pay process for the County and provide training for identified system enhancements and efficiencies.
-Approve department’s requisitions for purchases with contracted vendors.

Accounting:
-Prepare and enter accounts payable invoices, create accounts receivable invoices, create and enter journal entries into automated accounting system, calculating and balancing all figures.
-Prepare and review audit workpapers by identifying discrepancies in preparation for the annual audit.
-Reconcile bank accounts, working with departments across the County to identify and correct discrepancies.
-Research and categorize new or unidentified revenue transactions for the County.
-Enter budget adjustments as requested by County departments.
-Calculate and submit payment for sales tax.

General:
-Continuous evaluation of processes to determine the most efficient and accurate way to record activity.
-Assist in establishing and maintaining uniform accounting policies and procedures, and documenting procedures for all assigned duties.
-Proactively seeking out better ways to utilize the robust financial system, propose process improvements, and roll out new procedures and training.
-Perform various miscellaneous duties as assigned, such as assisting with ad-hoc calculations, administrative tasks, and generating reports all as a collaborative team member.

Work Requirements:

-High School Diploma or equivalent.

-Associate's degree in accounting preferred. Classes in accounting, finance and/or banking preferred. 

-Minimum of 5 years previous accounting, finance banking and/or purchasing experience. 

 

 

 

Other details

  • Pay Type Hourly
  • Min Hiring Rate $25.52
  • Max Hiring Rate $27.71
  • Required Education High School
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Location on Google Maps
  • 311 N Main St, Shawano, WI 54166, USA