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Seasonal Administrative Assistant 2 (Compliance) - Madera

The Wine Group, 22004 Road 24, Madera, California, United States of America Req #1963
Thursday, June 6, 2024

An industry leader, The Wine Group is one of the world’s foremost producers of award-winning wines across more than 60 wine brands and many winery facilities in California, New York, and Australia. Headquartered in Livermore, California, TWG is an industry innovator when it comes to developing, marketing, and selling wine brands beloved by consumers around the world, including Cupcake, Franzia, Benziger, Imagery, Tribute, 7 Deadly, Cooper & Thief, The Dreaming Tree, Charles Smith Wines, and more. The Wine Group believes in producing wine using sustainable and earth-friendly practices to foster healthy land and agriculture for generations to come. The company demonstrates environmental stewardship through its commitment to clean energy and by ensuring that all its owned vineyards are certified sustainable or biodynamic. To learn more, please visit: www.thewinegroup.com.

JOB SUMMARY

 

The Seasonal Administrative Support 2 reports to the Winery Operations Coordinator and performs a wide variety of compliance and administrative functions for the plant. This is a seasonal position for the harvest season, appx. July/August – Oct/Nov. Ideal candidates will have 3+ years administrative experience, ideally in a manufacturing environment, and are strong with programs like Excel, Word, Outlook, etc.

 

ESSENTIAL FUNCTIONS

 

  • Generate cellar work orders.
  • Update visual wine tracking board daily.
  • Identify changes needed on cellar workorders prior to closing workorders.
  • Ensure ingredient usage data is correct on work orders.
  • Complete weekly ingredient inventory
  • Close work orders as needed.
  • Update Bills of Lading in wine tracking system.
  • Verify all crush paperwork is accounted for and filled out correctly.
  • Develop and utilizes spreadsheets and databases.
  • Download data from JDE, and/or other production systems.
  • Provide support to other departments.
  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

 

QUALIFICATIONS

 

  • Must be 18 years or older at time of hire.
  • 2 years prior administrative experience required, ideally in a manufacturing environment.
  • High School Diploma or equivalent.
  • Excellent communication skills, both written and verbal.
  • Demonstrated ability to multi-task and provide follow-up.
  • Familiarity with wine movement and terminology preferred.
  • Ability to work with minimal supervision.
  • Ability to understand departmental operations and procedures.
  • Ability to contribute to positive work atmosphere by communicating with clients, customers, colleagues, and management.
  • Detail oriented.
  • Proficient in Microsoft Excel, Access, Word, and PowerPoint.
  • Support and model all company procedures and policies.
  • Must embrace and demonstrate The Wine Group Core Values - Performance, Empowered and Cost-mindful, and keep them in mind when making all decisions.
  • Demonstrated reliability and punctuality, work effectively in team/crew environment, adherence to all safety regulations and operating procedures.

 

PHYSICAL DEMANDS

 

  • Ability to travel between facilities when required.
  • Primary work activities are within an office environment.
  • Must be able to lift up to 35 – 40 lbs.

 

COMPENSATION

 

  • Hourly Pay Rate Posted: $21.00/hr.

 

 

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.

 

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NOTICE TO THIRD PARTY AGENCIES

 

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Other details

  • Job Family Administrative Support
  • Job Function Cross-Fun
  • Pay Type Hourly
  • Employment Indicator Seasonal
  • Hiring Rate $21.00
  • Required Education High School
Location on Google Maps
  • The Wine Group, 22004 Road 24, Madera, California, United States of America