Accounts Payable Specialist

We blend care and creativity to nourish the world. 
 
Griffith Foods is global product development partner, we specialize in high-quality food ingredients. We serve global food companies and regional food companies worldwide. 
As a family business, we’ve valued people above all else for 100 years. Griffith is renowned for true, collaborative innovation. Our people care. We’re committed to helping our customers create better products - and a better, more sustainable world. Learn more about Griffith Foods on www.griffithfoods.com

The purpose of the role

As a Continental Europe Accounts Payables Specialist, you will play a pivotal role in maintaining accurate financial records and ensuring the integrity of our company's AP ledger in Continental Europe Region. Your primary responsibility will be responsible for managing the entire accounts payable process, ensuring the accurate and timely processing of vendor invoices, payment approvals, and reconciliation of accounts. This role plays a critical part in maintaining the company's financial health by ensuring that all outgoing payments are processed correctly and in compliance with company policies and procedures.

Responsibilities

Invoice Processing:

• Review and verify invoices and check requests.
• Sort, code, and match invoices to purchase orders or other relevant documents.
• Enter and upload invoices into the accounting system.
• Track expenses and process expense reports.

Payment Processing:

• Prepare and process electronic transfers and payments.
• Prepare and perform check runs.
• Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.
• Resolve invoice discrepancies and issues with vendors.

Vendor Management:

Maintain and update vendor files.

Communicate with vendors and internal departments to resolve payment-related inquiries or reconciling differences.

Ensure compliance with financial policies and procedures concerning vendor management.

Month-End Close:

• Assist in the monthly closing process by preparing necessary reports, including aging reports and AP accruals.
• Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Assist with year-end close and provide supporting documentation for audits.

Compliance and Documentation:

• Ensure compliance with applicable laws, regulations, and internal controls.
• Maintain accurate historical records by filing and retrieving documents related to accounts payable.
• Assist in implementing and improving accounts payable processes and procedures.
• Collaborating with internal departments to gather, analyze, and interpret relevant financial information.
• Collaborate with cross-functional teams (with other team members in UKI/Continental Europe Region) to gather financial information and support audit activities.
• Performing audits (Group Audit and Stats Audit) on financial AP data to assure its accuracy and truthfulness.
• Reconcile AP balance sheet accounts and resolve discrepancies in a timely manner. This task will require have direct relation with the Vendors.
• Gathering supporting documentation and performing recordkeeping.
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Requirements

• Degree in Administration, Accounting, Finance, or related field preferred. A bachelor's degree is a plus.
• 3+ years of Accounts Payable experience.
• Experience with accounting/AP software (e.g., Dynamics D365, Basware) is preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office, particularly Excel.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy.
• Fluent level of English (proficient). Dutch is a plus.

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Working at Griffith Foods 
 
We are a caring family company where everyone has the opportunity to grow, follow their own personal Purpose and find fulfillment in their work. We support each other, demonstrate mutual respect and nourish people’s well-being. 
We believe in doing the right thing, especially when it is hard to do and recognize that our success depends on our customers’ success consequently, we work together, leveraging our skills, knowledge and ideas to create exceptional products and solutions. 
We value diversity at our company and celebrate our cultural and personal differences, knowing that together, we create a unique source of strength. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age. 
If you need assistance or an accommodation due to disability you may contact us at recruiting@griffithfoods.com