Purchasing Coordinator

Position: Purchasing Coordinator                              

Location: Monterrey, Nuevo León

Reports to: Karla Donjuan

Summary:

• Support the NA purchasing buyer’s activities, material planners, R&D and other functions as needed in the North America Region (Canada, United States and Mexico).

Major duties & Responsibilities:

• Develop tools and processes across region and make gap analysis to the team and partners based on organizational priorities.
• Manage contract process to ensure gaps in material coverage are identified, contracted and entered into systems to support sourcing efforts across North American region.
• Support buyers in soliciting, obtaining and inputting contract balances and sustainability supplier documents into Griffith Foods systems. 
• Analyze, request & maintain supplier documentation across North America in accordance with organization policy.
• Supporting generation of reports on market conditions related to Griffith Foods sourcing activities and suppliers.
• Maintain ERP systems as it relates to Purchasing.
• Enter blanket purchase order information.
• Maintain the approved supplier list on the purchasing portal.
• Maintain all suppliers contact and commercial information in Microsoft Dynamics and GAPPS
• Maintain supplier documentation in GAPPS.
• Submit Supplier Requirement Handbook to all new suppliers and existing suppliers.
• Add new suppliers to Microsoft Dynamics and GAPPS.
• Process and arrange with our suppliers return of product that has been rejected.
• Update systems and scan supplier documentation relating to approved GPE projects.
• Back up coverage for pricing requests.
• Support with documentation and information in audits.
• Performs special projects as assigned.

Knowledge and Experience:

• 3 years of experience
• Bilingual (Spanish & English)
• Bachelor’s degree (B.A. or B.S.).
• Highly skilled in use of Powerpoint, Excel, Word and other commonly used computer programs.
• Excellent oral & written communication skills.
• General knowledge of ERP or Supply Chain software, systems and processes.
• General knowledge of document management/record keeping.
• Ability to carry out job responsibilities in a self-directed and autonomous manner within the department’s policies, procedures and administrative priorities.
• Ability to establish and maintain effective working relationships with team and suppliers; Ability to lead teams.