Mill Administrative Assistant
Mill Admin Tech
Eastover’s Mill Admin Tech supports approximately 650+ employees at the Eastover mill. This “hands-on” position requires significant interaction and visibility to all levels of the organization, departments, and all shifts in a manufacturing environment. This position reports directly to the Mill Manager.
Additional responsibilities include supporting other members of the mill Lead Team, office administration, administrative support of manufacturing excellence/lean manufacturing, administrative support of communications and community activities, coordination of mill record retention, working with a third party administrator to coordinate mill salary continuance/FMLA processes while ensuring a positive team member experience, etc.
This is an exciting career opportunity for an Administrative Professional who desires to influence results for the customers they support.
Required Minimum Qualifications Include:
- Demonstrated experience in positions that required:
- project management skills for site manager
- integrity and administration of highly confidential information
- planning skills that incorporate potential problem avoidance
- ability to apply good judgement to situations that fall outside policy and procedure guidance
- excellent organizational, time management and prioritizing skills
- impartial administration of mill processes across areas and team members
- Excellent communication and interpersonal skills:
- strong writing skills for professional business and mill communications for site manager
- ability to communicate with and build relationships with a broad array of people
- easily keeps lots of people highly informed and up to the minute
- positively interact with leadership at all levels
- professional phone communications to positively represent Eastover to those both internal and external to IP
- backup Mill Communicator when needed; write and proof site manager communications, support VIP visits, support maintenance of lobby bulletin boards
- Excellent organizational skills
- use Outlook to support site manager and other Lead Team member scheduling
- pay invoices and support expense reporting for site manager
- organize caterings and events for site manager (i.e., employee, visitor, community, etc.)
- coordinate office mail and mill-wide mailings for site manager
- maintain office and supply room materials (i.e., printer, office supplies, catering items, snacks, visitor safety PPE and gifts, etc.)
- maintain and communicate annual mill schedule
- track and communicate recognition milestones for site manager
- Demonstrated use of computer and office tools for trending, analysis and reporting:
- strong computer experience using Microsoft Office; Excel, Word, PowerPoint, Access and Outlook
- track, organize, analyze and report data for leaders to make key people decisions
- set-up and maintain audio visual equipment for meetings, communications, presentations for site manager
- maintain office printers and copiers
- Demonstrated conscientious work ethic:
- work as needed outside normal work hours
- High School diploma/GED
Preferred Qualifications Include:
5+ years Office Administration experience:
-
- advanced executive admin experience for a large business location, reporting directly to the site manager
- project management work for a site manager
- serve as a gatekeeper to manage interfaces and scheduling with a site manager
- serving as a primary interface between a large business location and leaders of external organizations and the community
- administration of employee leave processes through a third party administrator (i.e., FMLA, sick leave/salary continuation, etc.); interpret and answer inquires related to leave policies and procedures, and counsel and educate team members while ensuring consistency and reinforcing adherence as appropriate; use time and attendance system to verify work schedules, administer the mill leave process and ensure team members are correctly paid
- maintenance of record retention requirements based on Records Retention Compliance for a large business location
- Relevant post high school education; degree, certification or training (ex: Office Administration, business communications, computer skills (i.e., Microsoft Office, basic SAP/Success Factors) FMLA, etc.
Core competencies to succeed in the Mill Admin Tech position include:
Trustworthy, Customer Focused, Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Team Oriented, Humble, Inclusive & Collaborative, Agile, Development-Minded, Interpersonal Savvy, Listening, Functional/Technical Skills, Planning.
The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
Sylvamo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Other details
- Job Family Administration/Business Support
- Job Function Administrative Support
- Pay Type Salary
- Eastover, SC 29044, USA